Ecuador Dance Tours
Terms & Conditions

Overview

Ecuador Dance Tours ("EDT," "we," "us") organizes dance-focused cultural programs in Ecuador. By booking a tour, you ("you," "participant," "traveler") agree to these Terms & Conditions.

Eligibility

Open to individuals 18 years or older at time of travel. You must be physically able to participate in daily dance classes and walking at altitude (an average of 15,000 steps per day at ~2,850m/9,350ft).

Pricing, Inclusions & Exclusions

Price includes (varies slightly per tour):

10+ hours of dance instruction per week
Assigned local dance partner for program classes
Film day recording session
Housing in Quito & Weekend Excursion for 2-week tours
Dance day breakfasts & lunches; welcome dinner
Guided city highlights and scheduled group activities
Group coordination, announcements, and on-the-ground support
Online community for questions, resources, and pre-trip meetings

Not included: Flights, travel/medical insurance, souvenirs, partner gift, dinners, personal/free-time activities, alcoholic beverages, laundry, phone/SIM/data, incidental transport outside the published itinerary.

Payments & Deposits

A non-refundable $500 USD deposit is required to secure a spot.
Remaining balance is due by the deadline stated on your booking page (typically 60 days before trip start date).
Unpaid balances after the deadline may result in cancellation of your spot without refund beyond the policy window.

Referral Program

Ecuador Dance Tours (EDT) rewards past travelers and approved promoters ("Referrers") who invite new travelers to join a tour.

Who can take part. Past EDT travelers and promoters approved by EDT. Each Referrer gets a personal referral link from EDT. You can't refer yourself.
How a referral counts. A referral counts only when the new traveler books through the Referrer's personal link. The link is tracked for up to 365 days after it's clicked. Tracking can fail if the traveler books on a different device or browser, or clears or blocks cookies. Referrals can't be added or credited after the deposit has been completed. If a traveler clicks more than one Referrer's link, credit goes to the Referrer recorded by EDT's tracking system.
Rewards and discounts. Referrers earn a reward for each new traveler who books through their link and pays their deposit. A referral is made when that deposit is paid. Travelers referred by a past traveler may also get a discount. Reward and discount amounts depend on the referral program the Referrer is enrolled in, as shown in the Referrer's program details on the EDT Community Hub (https://community.ecuadordancetours.com/affiliate). The amounts in effect when a referral is made are the amounts that apply. EDT may change these amounts for future referrals, but changes are not retroactive.
How the discount works. Any referral discount is deducted from the traveler's remaining balance, not the non-refundable deposit. It has no cash value and can't be combined with other offers unless approved by EDT.
When rewards are paid. A reward is earned once the referred traveler's deposit clears. Rewards earned in a calendar month are paid within 30 days after that month ends. For example, a reward earned March 10 is paid by April 30. EDT may ask for a tax form (such as a W-9) before paying.
Withheld or reversed rewards. EDT may withhold or reverse a reward for fraud, chargebacks, self-referrals, fake or duplicate bookings, or breaking these terms.
Taxes and your role. Referrers are not employees or agents of EDT and can't make promises or take payments for EDT. Referrers are responsible for any taxes on their rewards. EDT may report payments as the law requires.
Changes. EDT may change, pause, or end the program at any time. Changes apply only to referrals made after the change is posted. Rewards already earned will be paid under the terms in effect when the referral was made.
Questions. If you have questions about the Referral Program, email [email protected].

Cancellations & Refunds (Participant)

90+ days before tour: Full refund minus $500 deposit (and any non-refundable processing fees).
60-89 days before tour: 50% refund of payments made (deposit non-refundable) or one-time transfer to a future tour if a spot is available ($150 transfer fee).
0-59 days before tour: Non-refundable. We'll try to transfer your spot to a future tour only if a replacement is found for your existing tour; fees may apply.

Cancellations & Changes by Ecuador Dance Tours

If EDT cancels a tour, you may choose (a) a full refund including deposit, or (b) to transfer your payments to a future tour (subject to availability).
Itineraries may be adjusted due to weather, safety, vendor availability, or force majeure. We aim to substitute with equal or better value.

Travel Documents & Insurance

You are responsible for valid travel documents (passport validity, visas if required) and complying with airline/entry rules.
Travel medical insurance is strongly recommended, including coverage for emergency treatment and evacuation. Travel insurance with trip interruption/cancellation coverage is also recommended.

Health, Fitness & Assumption of Risk

You acknowledge that dance training, walking at altitude, public transport, bus/van travel, and normal urban risks involve inherent risks of injury or illness.
You agree to participate responsibly, follow safety guidance, and disclose relevant medical conditions in advance.
If you feel unsafe, unwell or unable to safely participate, you will notify EDT staff promptly.

Third-Party Providers

We use independent local providers (studios, instructors, transport, lodging, tours, etc.). They operate as independent contractors, not employees or agents of EDT.
EDT is not responsible for acts/omissions of third parties beyond our reasonable control.

Housing, Rooming & Conduct

Room type is shared unless a private room is requested and arranged (at an additional cost) and dependent upon availability. All guests receive their own bed, unless otherwise requested (e.g. couples).
Respect quiet hours, building rules, and fellow guests.
Harassment, aggression, use of drugs, or unsafe behavior may result in removal from the program wthout refund.
Maintain professional boundaries with instructors/staff/assigned partners; this is a learning environment.

Schedule Changes & Punctuality

Class times and activities may shift; we communicate changes in the group WhatsApp channel while in-country.
Please be on time. Late arrivals disrupt group flow and can result in missed activities without refund.

Flights & Missed Services

Participants should wait to book flights until EDT confirms that the tour has met the minimum participant requirement. Any flights booked before that confirmation are booked at the participant’s own risk.
EDT is not liable for costs related to flights (missed, canceled, delayed) or lost tour time resulting from airline issues, immigration delays, or personal schedule changes.
We recommend refundable/flexible tickets and adequate connection time as well as travel insurance that can potentially cover the aforementioned situations.

Media Release

By attending, you grant EDT permission to capture and use photos/videos/audio of you during the program (including Film Day) for documentation and promotional use, without additional compensation. If you have a serious privacy concern, contact us before booking to discuss options.

Personal Property

You are responsible for your belongings. EDT is not responsible for loss, theft, or damage to personal items. Travel insurance is highly recommended for such situations.

Limitation of Liability

To the fullest extent permitted by law, EDT's total liability for any claim arising out of or relating to your tour shall not exceed the total amount you paid to EDT for that tour.
EDT shall not be liable for indirect, incidental, special, or consequential damages.

Force Majeure

EDT is not liable for failure or delay due to events beyond our conrol (e.g., weather, natural disasters, strikes, civil unrest, public health events, government actions). We will make reasonable efforts to adjust plans or offer alternatives while always prioritizing safety.

Complaints

Bring concerns to us immediately so we can address them in a timely manner.
For post-tour feedback or claims, email within 14 days of tour end date with relevant information.

Privacy

We collect only the data necessary to operate your tour (e.g., contact details, passport information for logistics, etc.). See our Privacy Policy for full details.

Governing Law & Dispute Resolution

These Terms are governed by the laws of the State of Nevada, USA (without regard to conflict-of-law rules).
Any dispute will be resolved through binding arbitration in Nevada.